We’re Hiring Summer Assistants!

East End Arts seeks a dynamic, hard-working, self-starter to join our team in the summer of 2023 as the Communications & Outreach Assistant! East End Arts is east Toronto’s local arts service organization. We work hard to unite, inspire and enhance our communities through the transformative power of the arts! We do this by providing inclusive arts programming and events to our local communities, and professional development opportunities to both emerging and established artists and arts organizations. It’s all about bringing artists and communities together, and creating stronger, more resilient and diverse neighbourhoods.

As the Communications & Outreach Assistant, you will play a key role in supporting the communications, outreach, marketing, promotions, social media, and fundraising activities related to East End Arts’ 2023 season of programming, events and initiatives (ArtMEETS, Girls & Enby Mural Camp, Partner Programs at St. Matthew’s Clubhouse, Nuit Blanche East Danforth), as well as larger development, advocacy and research initiatives. The Communications & Outreach Assistant will report to the Communications Manager, and interface with the Executive Director and Program Manager.

RESPONSIBILITIES:

• Develop and post social media content and social campaigns for East End Arts’ upcoming programs, artist calls, online digital tools, and more.
• Oversee our online Artist Opportunities group, including research on upcoming opportunities to post, i.e. employment opportunities, calls for artists, etc.
• Assist with the development of East End Arts’ monthly e-newsletter, as well as other digital and print pieces for our summer programs, including press releases, program posters, and more.
• Develop and coordinate cross-promotional opportunities with our community partners and arts organizations across our catchment.
  Source and share information about current and upcoming local arts events & programs from constituent organizations and artists.
• Help to develop and post monthly content for the new blog section of the East End Arts website, and help to update and maintain other areas of the website, when needed.
• Assist in creating distribution plans and planning target groups to promote and outreach our programs, i.e. target promotions to local women aged 25-40 with young children at home, or local Bengali seniors interested in craft and fine art.
• Outreach materials and information about our upcoming programs and events to community partners, participants, businesses, artists, etc. This may include on-the-ground poster distribution and door knocking.
• Support East End Arts’ in-person events through duties like social media, event set-up, customer and participant care, and more.
• Assist with development/fundraising activities, i.e. developing ward profile maps/documents to communicate our impact and reach.
• Other communications and outreach duties as required, including research, writing, information distribution, community outreach, and more.

EDUCATION, SKILLS AND EXPERIENCE:

• Firm grasp of available tools and platforms in the social media space, as well as Microsoft Office, Google Suite and WordPress.
• Strong communication and interpersonal skills, (both written and oral), with an ability to communicate in a professional manner to business owners, politicians, artists, event participants, and community members.
• Detail oriented, excellent organizational skills, and the ability to manage multiple tasks, schedules, and deadlines simultaneously.
• A willingness to learn and accept mistakes.
• Advanced problem solving skills. You are a resourceful and creative thinker when faced with a challenge, and you understand that every problem has a solution! You think ahead, anticipate potential problems/outcomes, and plan accordingly.
• High level of initiative. You know how to take matters into your own hands and work both independently and as a team player.
• Passion for the arts, and enthusiasm for the mission of East End Arts and the communities we serve.
• Can-do attitude and a positive outlook with a strong sense of responsibility for your work.

Nice to Have:

• Residence in the East End Arts programming area (east Toronto) preferred.
• Post-secondary education in a discipline relevant to arts administration, communications, marketing, public relations, or fundraising.
• Fluency in languages other than English.
• Familiarity with and/or interest in graphic design and digital design tools, i.e. Canva, Adobe Creative Suite.

To be eligible, participants must:

• Be between 15 and 30 years of age at the start of the employment;
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

How to apply:

Please email a brief cover letter, resume and three references as one single PDF document titled firstname.lastname.app with the subject line “Communications & Outreach Assistant” to chelsea@eastendarts.ca by Friday June 2nd, 2023 by 11:59PM EST.

East End Arts is committed to building a more diverse workplace and encourage all qualified applicants to apply. Only those applicants selected for an interview will be contacted. No phone calls please.

Deadline: June 2, 2023
Start Date: July 4, 2023 (flexible)
Term: 8-10 Weeks, Full Time, or 30-35 hours per week up to 280 hours
Rate of Pay: $17.50/hour
Reports to: Program Manager

East End Arts seeks a dynamic, hard-working, self-starter to join our team in the summer of 2023 as the Programming Assistant! East End Arts is east Toronto’s local arts service organization. We work hard to unite, inspire and enhance our communities through the transformative power of the arts! We do this by providing inclusive arts programming and events to our local communities, and professional development opportunities to both emerging and established artists and arts organizations. It’s all about bringing artists and communities together, and creating stronger, more resilient and diverse neighbourhoods.

The Programming Assistant’s responsibilities will be to assist on multiple facets of summer activities produced by East End Arts (EEA), including Girls Mural Camp, ArtMEETS, Nuit Blanche East Danforth, Partner Programs at St. Matthew’s Clubhouse including Life Drawing, and a series of live music events with Labyrinth Music, and others. Please note this position will require the selected candidate to work on Saturdays and/or Sundays through July and August. The Program Assistant will report to the Program Manager. This position will be a combination of work from home and in-person duties. Please note that any in-person events will adhere to any public health restrictions at the time.

RESPONSIBILITIES:

• Community outreach and helping to develop participation from local businesses and restaurants to promote our summer and fall programs.
• Provide administrative support including word processing, data entry, list management, filing and correspondence related to ongoing programs.
• Support the coordination, planning, implementation and evaluation of our event and programs.
• Support for sponsorship and marketing activities, general research, and production and distribution of event-related materials.
• Event set up and tear down and other duties as they arise.
• Supervision of events on-site and assistance with venue management, including light cleaning duties as needed.
• Assist with other duties, as required.

EDUCATION, SKILLS AND EXPERIENCE:

• Incredibly detail oriented. You love the details – managing event logistics, creating production timelines, maintaining schedules, tracking and documenting materials, proofreading copy, etc. Things rarely fall through the cracks under your watch.
• Excellent organizational skills and the ability to manage multiple tasks, schedules, personalities and deadlines simultaneously.
• Advanced problem-solving skills. You are a resourceful and creative thinker when faced with a challenge, and you understand that every problem has a solution. You think ahead, anticipate potential problems/outcomes and plan accordingly.
• High level of initiative. You know how to take matters into your own hands and work both independently and as a team player.
• Strong interpersonal skills. Comfortable working with a variety of stakeholders such as volunteers, local politicians, small business owners and community groups with a commitment to quality customer service. You feel comfortable talking to strangers and building connections for our work and East End Arts.
• Comfortable working in nonprofit setting with a strong interest in the performing arts, community engagement, public space activation and city building.
• Advanced computer competency in word processing, spreadsheets, data management (Eventbrite and Mailchimp) and social media platforms.
• Can-do attitude, positive outlook with a strong sense of responsibility for your work.

Nice to Have:

• Residence in the East End Arts programming area (east Toronto) preferred.
• Education or experience in a discipline relevant to events planning or management.
• Experience in the arts, in any field of practise, and an enthusiasm for creativity & self expression.
• Fluency in languages other than English, with a priority given to applicants who speak Bengali.
• Driver’s license.

To be eligible, participants must:

• Be between 15 and 30 years of age at the start of the employment;
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

How to apply: 

Please email a brief cover letter, resume and three references as one single PDF document titled firstname.lastname.app with the subject line “Programming Assistant” to cynella@eastendarts.ca by 11:59pm EST Friday June 2nd, 2023.

East End Arts is committed to building a more diverse workplace and encourage all qualified applicants to apply. Only those applicants selected for an interview will be contacted. No phone calls please.

FUNDER OF THESE SUMMER POSITIONS